Prior approval should be sought if the rebudgeting will involve moving substantial sums between budget categories. However, certain types of changes restricted, and prior approval must be obtained, either by contacting the sponsor directly (rare) or by exercising the university’s expanded authorities. Most sponsors understand the need for a degree of flexibility the proposed budget and allow Principal Investigators (PIs) to make changes without agency approval as long as the scope of work is not affected. When making changes to a foundation grant or a grant from a federal agency that is not listed in the FDP Matrix, be sure to refer to sponsor policy. Note that rules for project changes vary between federal agencies non-federal sponsors. In some cases, Harvard has been granted “expanded authorities.” In these cases, sponsor prior approval is waived and Harvard is only required to notify the sponsor.Īpproval requirements for most federal agencies can be found in the FDP Prior Approval and Other Requirements Matrix posted by the National Science Foundation. Many changes to the terms and conditions of awards require prior approval by the sponsor. The Roles and Responsibilities Matrix is a quick reference guide to who initiates requests and how they are approved. Most requests for project changes are routed through Harvard's Grants Management Application Suite (GMAS), but not all require school and department signature.
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